Track Admin Assistant

About Us

Airswift is the leading workforce solutions provider to the STEM industries. For over 40 years Airswift has been transforming lives through the provision of international workforce solutions to STEM industries. Today, we are an integrated team of over 900 employees across 37 countries, supporting over 8,000 contractors globally.

We are a people business – we transform lives through the world of work. We care about wellbeing, community engagement and our planet – we plant a tree for every person placed in a job globally! We have a passion for growth, including investing in the development of our people.

We support professionals looking for jobs with exceptional firms in the technology, construction, and engineering sectors.

Role Description

The Track Admin Assistant will be responsible for the processing of timely and accurate timekeeping within the Track system to ensure daily deadlines set out by the client are met.

Principle Accountabilities:

• Allocating hours to one or more given charge codes per day.
• Work closely with contractors to ensure they are following the given procedures and resolve any discrepancies promptly.
• Submit overrides for any exceptions such as missing gate logs, or offsite work.
• Process any ad-hoc charges.
• Work closely with the on-site client Track administrator to notify and submit documentation not limited to such things as new starters, schedule changes, salary changes and PO spending.
• Maintenance of the Track system to ensure timely line manager approvals and correcting any rejected allocations.
• Assist the payroll department by providing reconciliation and man hour reports to ensure accurate payments to contractors.
• Assist the billing team to help resolve any discrepancies.
• Submitting fully authorised time to the client’s AP department to submit to SAP to process payments.

Skills, Knowledge, and Experience:

• Fluent English.
• Intermediate knowledge of Excel.
• Be able to work in a fast-paced environment and handle multiple tasks simultaneously.
• Highly organised and detail orientated.
• Be able to meet deadlines.
• Forward thinking to improve processes and efficiency.
• Be comfortable engaging with various people with differing levels of authority.

What we can offer you!

• Attractive monthly base salary + competitive commission/performance bonus.
• Genuine career progression opportunities, either locally or globally!
• World-class training programmes and development opportunities
• Virtual Onboarding Events exclusively for new hires.
• Team driven environment, supportive culture with a focus on work-life balance.
• Career breaks available after one year.
• Real time recognition through our employee reward platform.
• Mental Health First Aiders to signpost you to support when you need it.
• Yearly destination trips as part of our High Flyers program (Dubai, Buenos Aires, etc…)
• Charity days for various important causes such as Relay for Life and Earth Day.

• Growth - In life and business, one must grow to flourish and achieve high ambitions. Growth requires change, challenge, risk and sacrifice - we will always choose growth.
• Life – Above all else, we value life. The quality of life, both in and outside of work, profoundly influences our well-being and our impact on the world.
• Excellence - We deliver, holding ourselves accountable for results. Our customers see excellence in everything we do.
• Integrity - We are ethical, open, honest and authentic. People trust us to do the right thing for the right reason.

Visit our website and social media to find out more! - www.airswift.com

Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Diversity & Inclusion
At Airswift, we believe that diversity is critical to our success and makes us a great place to work.  We are committed to building an equal opportunity workplace, the more inclusive we are - the better our work will be.

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